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Hop Van Rentals

Eligibility

The following groups and departments have access to the Hop Van program:

  • All student groups registered with the Office of Student Activities and Center for Social Concern
  • Office of the Dean of Student Life
  • Academic Departments for class trips

 

Driver Certification Program

Any student wishing to drive Hop Vans must first be certified with Transportation Services. The process can take up to a couple weeks to complete.  The process is as follows:

  • Take the online course, available at https://lms14.learnshare.com/l.aspx?Z=UaIqqEticW3NnI680B6oUHwz2sHf4T7Iotj2ufaawnU%3d&CID=89
  • Take a screenshot of the passing score.
  • Print a copy of this waiver and complete it as follows:
    • ensure you list your full and complete name -- first, middle if you have one, and last;
    • use your permanent address (i.e. the one that is associated with your drivers' license), and be sure to include the ZIP code;
    • hand-sign the form rather than simply typing your name into the signature line.
  • E-mail a scan or a legible photo of the completed waiver, along with the screenshot of the passing test score, to vans@jhu.edu.
  • Once the records check is complete, you will be provided contact information for scheduling your vehicle orientation and road test.

Note that the records check can take several business days, and available timeslots for the vehicle orientation and road test are limited -- so allow up to a couple weeks to complete the certification process from start to finish.

 

Reserving a Hop Van

To request a van, students must fill out the request form below. All requests are processed on a first-come, first-served basis. If the request is approved, confirmation will be received within one working day. Rental costs are $15 per day plus $0.65 per mile driven.

If you are looking to reserve vans on a regular schedule for an entire semester, please email your needs to vans@jhu.edu before filling out the request form.

The van rental request form requires the following information:

  • Date and time requested. Be very specific and make sure to include AM and PM on your times. 
  • Number of passengers to be transported in the van. Hop Vans seat 7 - 8 passengers each, including the driver.
  • Cost Center and Fund (budget codes). Requests without this information are not honored. If you are not sure of this information, please see the financial administrator or treasurer for your group. 
  • Your name, local phone number, title or position and email address.
  • Driver's name(s) and phone number(s). All drivers must be van certified by the Johns Hopkins University prior to making a reservation.
  • Your destination and distance from the Homewood Campus.
  • Your purpose.  Is this a social event, retreat, service project, etc.

 

Overnight and Long Distance Requests

Because of the increased risk involved in long distance (150 miles or more) and overnight trips, before a reservation can be confirmed, you may need to provide more information than what is requested on our form. This may include a written statement regarding the purpose of your trip, the names and contact information of all persons traveling in the van, contact information for where the group will be staying, etc. The initial request may be made via the same process as above, and you will be contacted for additional information as required.  Groups should ensure they have several certified drivers for each van available for long trips, and should be prepared to use outside sources should the request not be approved.

 

Need a Larger Vehicle or Have Other Travel Needs?

Visit JHU's travel page for assistance

 

Van Rental Request Form

Van Rental Policies and Procedures (PDF)

In case of an accident, click here